Welcome to Tixio HR! 🎉

This is your one-stop solution for managing all things HR—people, contracts, salaries, access, equipment, skills, and leave management. By centralizing these processes, Tixio HR ensures seamless workflows and a connected workplace. Let’s dive into how Tixio HR can make your life easier! 🚀

Here's a step-by-step tutorial on how to configure your HR module

Watch full tutorial on how to configure Tixio HR for your peoplehttps://www.loom.com/share/702952b5e55a490c8aa11fe42c3e238d?sid=d4ce55e7-dd02-447b-8ca1-454c049c2b9c

 

Add People

Add people to Tixio HR module to manage their employment and other details.

Here's a step-by-step tutorial on how to add a member

Watch full tutorial on how to add people to Tixio HRhttps://www.loom.com/share/15f2ae0cb55d484b9f54b3f6fef7d7f9?sid=a8a521ad-dca7-4968-8936-f5455aacc2cc

 Steps

• Go to workspace settings
• Select Add-on management from the sidebar
• Click on "Add New Members" button to add member to the add on

Note: Currently, only the workspace owner can add people to the TIXIO HR module and define roles as employees or admins. This is directly connected to the pricing, for each member added to Tixio HR, the add-on pricing will be added to the invoice.

Manage People

Tixio HR helps you centralize and organize employee profiles, team structures, locations, and the overall organizational hierarchy—all in one place!

💡 Example: Imagine onboarding a new hire. With Tixio HR, you can instantly assign them to a team, update their profile, and align them within the company organogram. This clarity drives collaboration and smooth workflows.

Key Features

• People directory: A full directory of employees for easy access.
• Teams : Group employees by function for better coordination.
• Locations : Keep track of where your workforce operates.
• Organogram: Visualize reporting structures and hierarchies.
• Employee Profiles: Store detailed information about employees, including their assigned skills.
• Skill Insights: See employee skillsets at a glance and identify training opportunities.
• GAP Analysis: Spot skill gaps to optimize training and development plans.

Manage Contract

Effortlessly create, manage, and track employee contracts with flexibility and precision. Avoid payroll hiccups by linking contracts to accurate leave policies and payout details.

Key Features

• Contract Creation: Add employee details, designation, start and end dates, payout cycles, and currency.
• Leave Policy Integration: Assign relevant policies to ensure consistent management.
• Reminders & Alerts: Never miss contract renewals with automatic notifications.
• Customizable Templates: Tailor contracts to meet regional or role-specific needs.

Steps

• Go to Contracts from the sidebar
• Click on New Contract to create a contract for an employee
• Upload contract document for an employee
• Select employee, add designation
• Add start and end dates
• Add leave policy as per employment
• Click save to save the contract

Note: Only HR admins can create contracts. Prerequisites for contract creation are at least one valid leave type and one leave policy.

Leave Management

Handle all leave-related activities, from requests to policy creation, in one place. Apply, approve or manage leaves of all employees, configure leave types and policies, set work schedule and do a lot more with leave management

My Leaves

Employees can view balances, request leaves, and see histories.

All Leaves

HR admins manage and approve/reject all requests, or log leaves for others.

Leave Calendar

View all holidays and who’s on leave to avoid scheduling conflicts.

Leave Type

Add leave categories for different teams or regions.

Configure leave types

• Go to “Leave management” option from sidebar
• Select Leave type from tabs

• Click on create Add leave type and add leave title and other details. 

Note: Without leave types, leave policies and contracts cannot be created.

Leave Policies

Define policies, include multiple leave types, and assign to employees.

Configure Leave policy

Go to leave policy from top tab, Add leave policy name and assign leave days per leave type.

Note: Without leave policy a contract cannot be created

Work Schedule

Import regional public holidays and define workdays for each team. Add work schedule and assign the schedule to selected members.

Before employees can apply for a leave, a work schedule must be assigned to the employee.

Apply for a Leave

• Go to leave management from sidebar
• Click on Apply for leave button

• Select leave type and add date as a range or single selection
• Once you create a leave, it goes for approval to HR admin and supervisor (if assigned)
• You can see your leave approval status and leave balance from homepage

Leave Approval by HR

• HR admin can approve the leave from All leaves tab from top
• HR admin needs to click on the three dot menu next to pending leave to approve/reject.
• If a member has a supervisor, the supervisor can also approve/reject the leave along with the HR admin. But the HR admin will always have the power to finalize a leave approval.

• Once a leave is requested, the HR admin (& the supervisor) will receive an email as well as an in-app notification.
• The employee will also get notified whether the leave is approved or rejected.
• The leave balance for the employee will be updated automatically based on approval status.

Salary Management

Automate payroll by linking salary data directly to employee contracts.

Key Features

• Integrated Workflow: Pull salary data from employee contracts.
• Payout Management: Handle cycles, amounts, and currencies seamlessly.
• Analytics & Reports: Generate detailed payroll reports for audits or analysis.

Note: Only the HR admin will be able to see all the employee salaries and the salary logs. Salary logs are generated once a salary is disbursed. From there admin has to check the salary as paid To see one's salary, there must be an active contract first. 

Access Management

Streamline the allocation of platform and tool access for employees based on their roles.

Key Features

• Employee View: Employees see their assigned tools on the dashboard.
• HR Dashboard: Manage, audit, and adjust access permissions.
• Quick Onboarding: Assign tools to employees in just a few clicks.
• Security Focus: Update or revoke access as roles change.

Equipment Management

Track and manage office equipment like laptops, monitors, and accessories.

Key Feature

• Comprehensive Inventory: Maintain an up-to-date list of office equipment.
• Status Updates: Mark items as reserved, available, or under repair.
• Assignment Records: Track who has what equipment and for how long.

Note: A location is a prerequisite to creating equipment. 

Skills Management

Track, assign, and analyze employee skills to support professional growth and project needs.

Key Features

• Skill Library: Add both technical and soft skills (e.g., Python, public speaking).
• Proficiency Levels: Rate employees on a scale of 1-5 for each skill.
• Skill Mapping: Visualize individual and team capabilities in profiles.
• GAP Analysis: Identify areas for improvement and prioritize training efforts.